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An effective meeting agenda is a plan you share with your meeting participants. It’ll help your team set clear expectations of what needs to happen before, during, and after the meeting. In this article, we’ll discuss what a meeting agenda is and learn the five key steps involved in writing one.
This template library has all sorts of meeting agenda samples including templates for product team meetings, marketing, sales conversations, one-on-ones, and customer meetings too. And if you want to learn how to run your meeting effectively, read this article on the ingredients of an effective meeting strategy .
A meeting agenda serves as a structured roadmap for your meeting, detailing the topics and activities planned. Its primary role is to provide meeting participants with a clear framework, outlining the sequence of events, the leader for each agenda item, and the time allocated for each task.
Using a meeting agenda will ultimately help you cut down the amount of time you spend in meetings—especially the useless ones. In this article, we’ll get into why your meetings need agendas, how to format your agenda, and meeting agenda examples and templates you can use for your next meeting.
Welcoming Remarks. Begin your kick-off meeting with a warm welcome to all attendees. Show your appreciation for their time and dedication to the project. This sets a positive tone for the meeting and encourages open communication among team members. Meeting Objectives. Clearly outline the key objectives of the kick-off meeting. For instance:
A meeting agenda is a list of topics or activities you want to cover during your meeting. The main purpose of the agenda is to give participants a clear outline of what should happen in the meeting, who will lead each task and how long each step should take.
Use these meeting agenda examples in your next one-on-one, hybrid meeting, or project kickoff to encourage transparency and employee collaboration.