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Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system.
Data field value = Jeffrey Tan The above description is a view of data as understood by a user e.g. a person working in Human Resource Department. The above structure can be seen in the hierarchical model, which is one way to organize data in a database. [2] In terms of data storage, data fields are made of bytes and these in turn are made up ...
Physically, a log is a file listing changes to the database, stored in a stable storage format. If, after a start, the database is found in an inconsistent state or not been shut down properly, the database management system reviews the database logs for uncommitted transactions and rolls back the changes made by these transactions ...
The internal structure of the database should be unaffected by changes to the physical aspects of the storage: For example, a changeover to a new disk. The three levels are: External Level (User Views): A user's view of the database describes a part of the database that is relevant to a particular user. It excludes irrelevant data as well as ...
A sort field keeps sibling records in a particular order. Hierarchical structures were widely used in the early mainframe database management systems, such as the Information Management System (IMS) by IBM, and now describe the structure of XML documents. This structure allows one-to-many relationship between two types of data.
Not all documents are records. A record is a document consciously (consciously means that the creator intentionally keeps it) retained as evidence of an action. Records management systems generally distinguish between records and non-records (convenience copies, rough drafts, duplicates), which do not need formal management.
The database schema is the structure of a database described in a formal language supported typically by a relational database management system (RDBMS). The term " schema " refers to the organization of data as a blueprint of how the database is constructed (divided into database tables in the case of relational databases ).
The terms record and field come from the more practical field of database usage and traditional DBMS system usage (This was linked into business like terms used in manual databases e.g. filing cabinet storage with records for each customer). The terms row and column come from the more theoretical study of relational theory.