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We're using Outlook 2003 with Exchange. I want to know what my mailbox quota size is. (Yes, I realize I can ask the systems guys, but assume that's not feasible here.) Is there any way within Outlook to find out what my mailbox limit is? I know how big it is (Mailbox > Properties > Folder Size), I just want to know what the quota is.
The duration that deleted items remain in this folder is based on the deleted item retention settings configured for the mailbox database or the mailbox. By default, a mailbox database is configured to retain deleted items for 14 days, and the recoverable items warning quota and recoverable items quota are set to 20 gigabytes (GB) and 30 GB ...
To view the size of a single email. Open the email you wish to view the size for by double clicking on it so that it opens in a separate window. Then click File on the top left corner, and then click Info. You will see a button titled Properties on the right and the heading "Size" under it. To view the email sizes of all the emails
I know for example that under macOS you have to hide the reading panel to be able to show add the size of mails via the top bar. However via the Browser Version of Outlook I cannot show it. The closest I get is to Sort by Size and then it only groups the mails like: Medium (25KB - 100KB) Big (100KB - 500KB) Very Big (500KB - 1MB) Hug (1MB - 5MB)
In Outlook, right click on your root 'Mailbox' folder and click Properties. On the 'General' tab, there's a button called 'Folder Size...' - click this button. The window that then pops up has a 'Server' tab which gives you all the information you need. (Note that these instructions were written using Outlook 2007)
For outlook 2007 and later Microsoft states that there is a limit of 500 folders in cached mode or when using a pst file or shared mailbox. There is also a limit of 50,000 items for outlook 2007 and 100,000 for outlook 2010,2013 and 2016. Approaching these limits may also have performance implications.
Reduce the size of a Personal Folders file (.pst) If you delete items from a Personal Folders file (.pst), the file is automatically compacted in the background when you’re not using your computer and Outlook is running. If you want to immediately reduce the size of the file, you can force a compaction.
Go to the gear at the top right of webmail for Outlook 365 (outlook.office.com) and select "View all Outlook settings" at the bottom. Then go to "General" and then "Storage." It will then show the size and count of messages for each email folder. I haven't found where you can see the total count of Contacts or Calendar items.
Through Office 365 (Outlook version 1902). Through Microsoft Outlook Web App. What I have been doing thus far to (imperfectly) clean up my mailbox when it gets full is: Look in several folders (Inbox and others) with sorting set to "Conversations by size", and delete any large conversations I no longer need; and
Since you're using Gmail, you might consider the Google Apps Sync for Microsoft Outlook. It lets you set a hard mailbox size limit for Outlook. For example, if you set the limit to 1 GB, the Sync tool will begin removing older messages when you hit the limit (the emails are still available in Gmail though!)