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An acceptable use policy (AUP) (also acceptable usage policy or fair use policy (FUP)) is a set of rules applied by the owner, creator, possessor or administrator of a computer network, website, or service that restricts the ways in which the network, website or system may be used and sets guidelines as to how it should be used.
The policy allows projects (with the exception of Wikimedia Commons) to adopt an exemption doctrine policy allowing the use of non-free content. Their use should be minimal and confined (with limited exceptions) to illustrating historically significant events, to include identifying protected works such as logos, or to complement (within narrow ...
An alternative is to use {{Non-free media data}} with {{Non-free media rationale}}; this is helpful for items with multiple uses. The {{Non-free media data}} template is applied once and a {{Non-free media rationale}} template is added for each use, providing a separate purpose (rationale) for each use, per policy. Insert this once:
This template should be used on the description page of non-free images that do not fall into one of the blanket acceptable non-free content categories. It does not replace the non-free use rationale template, which is required on the image description page to explain how the image is used in a way consistent with Wikipedia's non-free content ...
Some example wording: “Employees shall only request/receive accounts on systems they have a true business need to access. Employees may only have one official account per system and the account ID and login name must follow the established standards. Employees must read and sign the acceptable use policy prior to requesting an account.”
Policies and guidelines can be edited like any other page. It is not strictly necessary to discuss changes or to obtain consensus in advance. However, because policies and guidelines are sensitive and complex, users should take care over any edits, to be sure they reflect the community's view and do not accidentally introduce confusion.
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The researchers note that rules on location and time limits may be unenforceable for consumers in many jurisdictions with consumer protections, that acceptable use policies are rarely enforced, that quick deletion is dangerous if a court later rules the termination wrongful, that local laws often require warranties (and UK forced Apple to say so).