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An agenda lists the items of business to be taken up during a meeting or session. [3] It may also be called a "calendar". [4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted.
A "call" of the meeting is a notice of the time and place which is sent in advance to inform the members. [10] [22] [23] Usually the secretary of the organization is responsible for sending out the call. [24] [25] The call may also include an agenda or a listing of items of business to come up at the meeting. Organizations may have a ...
Since a meeting can be held once or often, the meeting organizer has to determine the repetition and frequency of occurrence of the meeting: one-time, recurring meeting, or a series meeting such as a monthly "lunch and learn" event at a company, church, club or organization in which the placeholder is the same, but the agenda and topics to be ...
Timekeeper: The purpose of the timekeeper is to ensure the decision-making body keeps to the schedule set in the agenda. Effective timekeepers use a variety of techniques to ensure the meeting runs on time including: giving frequent time updates, ample warning of short time, and keeping individual speakers from taking an excessive amount of time.
Usually, one of the first items in an order of business or an agenda for a meeting is the reading and approval of the minutes from the previous meeting. If the members of the group agree (usually by unanimous consent ) that the written minutes reflect what happened at the previous meeting, then they are approved, and the fact of their approval ...
Connecticut town meetings are usually bound to a published agenda; meeting participants can not alter proposed items or add new business. Each town determines the method, frequency, and range of governance for its town meeting and codifies these in its ordinances or town charter.