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A formal email is a polite message you send to someone you don't know personally, such as a colleague, customer or employer. You may write formal emails in personal and professional settings, including when contacting unknown clients, applying for a new role or resigning from your current position.
Learn how to write a formal email including format, structure, greetings, body, and sign-offs with the help of our formal email examples and template.
Discover how to write effective formal emails with ease, including useful tips and examples on what to include, structure, and tone.
1. Email Subject Line. A good subject line informs recipients what the message is about and why they should read it. Try to make your subject line clear, specific, and concise. For example: 2. Greeting. If you need help picking a proper salutation, check out our comprehensive list of email greetings.
Get professional email writing formats proven to work in real life. See top formal email examples and learn professional email best practices.
Write with Grammarly. What is a professional email? A professional email is a formal, business-oriented way of communicating online with anyone related to your career. Professional emails should be concise, clear, and neatly formatted with a clear call to action. They should also be mistake-free.
The body of your formal email should be clear, concise, and structured. Start with a brief introduction to establish the purpose of the email. Then, provide necessary details or information in a logical order. Try to break up the content with short paragraphs, bullet points, and bold text where needed. Sign-off.
The format of a formal email is usually simpler than that of a traditional letter. Include a brief, clear subject line so that the recipient can immediately tell what the email is about.
Writing a formal email doesn’t have to be scary — and it doesn’t have to be stuffy. Use these nine tips for better professional emails and ensure your correspondence earns you the respect you deserve.
Learn about how to write formal emails, including the benefits of writing them, what elements they include and how to write them with multiple email templates.