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When writing a formal letter or email, you should avoid using “Dear Sir or Madam.” Instead, research your recipient and use their name. If you don’t know the name, there are alternatives that are more acceptable.
Senders of letters think that it is essential to address the recipient as ‘Respected Sir / Madam’ if the person is held in high regard or holds an important position. It is an old-fashioned term and native speakers of English do not use it.
Using "Dear Sir or Madam" emphasizes that you don't know who you're writing to, which can leave the impression that you're sending your emails in bulk. If you know or learn the recipient's name, consider using a less formal greeting to start your email, such as "Dear [Name]" or "Hello [Name]."
This article lists 10 alternatives to the traditional greeting “Dear Sir/Madam” that are both respectful and professional. These alternatives will help you write emails that are modern, inclusive, and suitable for any workplace environment.
Do you feel that using “Dear Sir or Madam” as a salutation is outdated? We wholeheartedly agree! There are better and more modern alternatives you can use to start an email. Let’s dive into them!
Whether you’re sending an email to a prospective client or your cover letter to a potential employer, follow these tips and examples to learn how to craft an appropriate professional email salutation to open your email.
What are the most appropriate salutations to use in formal emails instead of ‘Dear Sir/Madam’? For formal emails, consider using “Dear [Full Name],” “Dear [First Name],” or, if the name is unknown, “Hello” or “Greetings.”
Dear Madam: it is correct to use "Dear Madam", "Dear Ma'am" or "Respected Madam" as the opening greeting in an email or letter when addressing a woman. Hello: if you want to send an informal or even a formal letter or email to people you know well, it is acceptable to begin it with a casual greeting like "Hello."
Dear Sir or Madam is a standard salutation used to start an email or letter to a person whose identity you’re not sure of. Though it’s a traditional phrasing, it’s recommended to avoid it if possible since it’s very impersonal and quite old-fashioned.
Dear Sir or Madam is a common greeting in emails or letters to people whose names you don’t know. Although this expression is still used, it is preferable to use other greetings as this phrase is rather impersonal and dated. Ideally, communications should directly address the recipient by name.