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A notary public, if authorized by the secretary of state to conduct electronic notarization, must maintain a journal of all electronic notarization. This journal must be in an electronic format and must be maintained by the notary or a designated custodian for ten (10) years after the performance of the last electronic notarization. [25]
Sample Florida notary stamp. A notary seal of the rubber stamp type is required to be affixed to all notarized paper documents. The rubber stamp must include the commissioned name of the notary public, the words "Notary Public-State of Florida", the notary's commission number, and the date on which the notary's commission expires.
The e-notary will use cryptography and Public key infrastructure to create, manage, distribute, use, store, and revoke the digital certificate. E-Notary will improve the overall security of the closing process with improved customer file tracking and knowledge-based identification authentication, helping to reduce the frequency of errors or ...
In case the notary is not authorized to certify a copy, it is possible to perform an alternative procedure, known as "copy certification by document custodian", where the holder of the document signs a statement affirming that the copy is true, and the notary only certifies that the holder signed and affirmed this statement. [10] [11]
Traditionally, that has required an affidavit: the person must put his testimony into written form and then sign the document in front of an official, such as a notary public or clerk, swearing to the official that the contents of the document are true. The official then endorses the document and generally stamps it with an official seal.
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