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Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system.
The Journal of Database Management is a top-tier quarterly peer-reviewed academic journal. It was established in 1990 and is published by IGI Global. The editor-in-chief is Professor Keng SIAU (City University of Hong Kong). The scope of the journal is fairly broad and interested researchers can check the journal website for the topics of interest.
A data field holds a single fact or attribute of an entity. Consider a date field, e.g. "19 September 2004". This can be treated as a single date field (e.g. birthdate), or three fields, namely, day of month, month and year. A record is a collection of related fields. An Employee record may contain a name field(s), address fields, birthdate ...
Not all documents are records. A record is a document consciously (consciously means that the creator intentionally keeps it) retained as evidence of an action. Records management systems generally distinguish between records and non-records (convenience copies, rough drafts, duplicates), which do not need formal management.
A sort field keeps sibling records in a particular order. Hierarchical structures were widely used in the early mainframe database management systems, such as the Information Management System (IMS) by IBM, and now describe the structure of XML documents. This structure allows one-to-many relationship between two types of data.
A column may contain text values, numbers, or even pointers to files in the operating system. [2] Columns typically contain simple types, though some relational database systems allow columns to contain more complex data types, such as whole documents, images, or even video clips. [3] [better source needed] A column can also be called an attribute.
A system of record (SOR) or source system of record (SSoR) is a data management term for an information storage system (commonly implemented on a computer system running a database management system) that is the authoritative data source for a given data element or piece of information, like for example a row (or record) in a table.
A database management system (DBMS) is a computer program (or more typically, a suite of them) designed to manage a database, a large set of structured data, and run operations on the data requested by numerous users. Typical examples of DBMS use include accounting, human resources and customer support systems.