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This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows. Notes: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse. Here you'll find links to most keyboard shortcut articles for Microsoft 365 apps.
Create a desktop shortcut for an Office program. Click the Windows key, and then browse to the Office program for which you want to create a desktop shortcut. In Windows 11, select All apps to find the app you want. Left-click the name of the program, and drag it onto your desktop.
Use the File menu keyboard shortcuts. Frequently used shortcuts. Create a new Microsoft 365 file. List, open, and search for files. Save and rename Microsoft 365 files. Print Microsoft 365 files. Create a PDF or XPS file or change the file type. Protect, inspect, and manage your Microsoft 365 files.
To redo something you've undone, press Ctrl+Y or F4. (If F4 doesn't seem to work, you may need to press the F-Lock key or Fn Key, then F4) on your keyboard, or select Redo on the Quick Access toolbar. (The Redo button only appears after you've undone an action.)
Keyboard shortcut: To switch between keyboard layouts, press Alt+Shift. Note: The icon is just an example; it shows that English is the language of the active keyboard layout. The actual icon shown on your computer depends on the language of the active keyboard layout and version of Windows.
Returns a subtotal in a list or database. It is generally easier to create a list with subtotals by using the Subtotal command in the Outline group on the Data tab in the Excel desktop application. Once the subtotal list is created, you can modify it by editing the SUBTOTAL function.
You can easily insert a check mark (also known as a "tick mark") in Word, Outlook, Excel, or PowerPoint. These marks are static symbols. If you're looking for an interactive check box that you can click to check or uncheck, see: Add a check box or option button (Excel) or Make a checklist in Word.
Windows macOS Web. Do tasks quickly without using the mouse by pressing a few keys—no matter where you are in a Microsoft 365 app. You can get to every command on the ribbon by using an access key—usually by pressing two to four keys.
To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. Double-click the cell in which you want to insert a line break. Click the location inside the selected cell where you want to break the line.