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The version of the form that is saved containing user content will become a formal record within the organization. Once a document achieves the status of a record, the organization may apply best-practice or legally enforced retention policies which state how the second half of the record life-cycle will progress.
Document management software is an electronic cabinet that can be used to organize all paper and digital files. [25] The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats get imported. [26]
An interactive electronic technical manual (IETM) is a portal to manage technical documentation. IETMs compress volumes of text into just CD-ROMs or online pages which may include sound and video , and allow readers to locate needed information far more rapidly than in paper manuals.
Other electronic signatures confirm the identity of the sender and the integrity of the sent data. Digital rights management and watermarking are used in content syndication and media asset management to manage and secure intellectual property rights and copyrights. Electronic watermarks, embedded in a file, protect use rights for Internet content.
Metadata, data about data, can be used to organize electronic resources, provide digital identification, and support the archiving and preservation of resources. In well-structured, machine-readable electronic records, the content can be repurposed as both data and metadata. In the context of electronic record-keeping systems, the terms ...
Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.
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The cornerstone of digital preservation, "data integrity" refers to the assurance that the data is "complete and unaltered in all essential respects"; a program designed to maintain integrity aims to "ensure data is recorded exactly as intended, and upon later retrieval, ensure the data is the same as it was when it was originally recorded".
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