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Reputational damage caused by poor records management has demonstrated that records management is the responsibility of all individuals within an organization. An issue that has been very controversial among records managers has been the uncritical adoption of electronic document and records management systems. Impact of internet and social media
The underlying conceptual models for RDA are the Functional Requirements for Bibliographic Records (FRBR), Functional Requirements for Authority Data (FRAD), and Functional Requirements for Subject Authority Data (FRSAD) maintained by IFLA, and will be compliant with the Library Reference Model, the IFLA standard that consolidates them. [6]
ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines. [1]
The index terms were mostly assigned by experts but author keywords are also common. The process of indexing begins with any analysis of the subject of the document. The indexer must then identify terms which appropriately identify the subject either by extracting words directly from the document or assigning words from a controlled vocabulary. [1]
Soundex is a phonetic algorithm for indexing names by sound, as pronounced in English. The goal is for homophones to be encoded to the same representation so that they can be matched despite minor differences in spelling. [1] The algorithm mainly encodes consonants; a vowel will not be encoded unless it is the first letter.
The Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of the presentation of the document, including the text, fonts, graphics, and other information needed to display it.
Heap files are lists of unordered records of variable size. Although sharing a similar name, heap files are widely different from in-memory heaps. In-memory heaps are ordered, as opposed to heap files. Simplest and most basic method insert efficient, with new records added at the end of the file, providing chronological order
An index card in a library card catalog.This type of cataloging has mostly been supplanted by computerization. A hand-written American index card A ruled index card. An index card (or record card in British English and system cards in Australian English) consists of card stock (heavy paper) cut to a standard size, used for recording and storing small amounts of discrete data.