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Work instructions are key to process efficiency and quality in any work setting, whether it’s a construction firm or a manufacturing facility. These detailed guidelines allow employees to carry out their day-to-day tasks with ease and accuracy in line with the company’s best practices and policies.
What Is Work Instruction? Work instruction is another type of informational aid that outlines how a company’s employees should act on the job. However, this type of instruction is much more like a manual or step-by-step guide for specific tasks.
What Are Work Instructions? Work instructions are detailed, step-by-step guidelines that clearly and precisely explain how to perform a specific task. These instructions break down a task into manageable steps, often accompanied by illustrations or diagrams to clarify the process.
Work instructions are meant to show employees the detailed steps they need to take to do a job correctly and quickly. They help to eliminate guesswork and ensure that everyone is following the same process, which is especially important in industries where precision is crucial.
A work instruction – or work guide, job aid or standard operating procedure – describes in detail how an activity within a process (or procedure) is performed. With this clarity let’s move on to the topic of how to write work instructions.
Work instructions describe how to perform an activity, either via text or using videos, images and pictograms. For new employees, the work instruction is a concrete guide that leads them step-by-step through the task at hand. For experienced employees, it serves primarily as a reference book, as they are already familiar with the process flow.
What are Work Instructions? While work instructions are often referred to in industries such as manufacturing, they can be used in any type of business. Simply put, work instructions are detailed, step-by-step written or verbal directions that explain how to complete a task.
Definition: An SOP is a set of written instructions that document a routine or repetitive activity followed by an organization. Purpose: To ensure that complex tasks are executed consistently and correctly across the organization.
A work instruction is a written document that provides clear and precise steps to carry out a single instruction. As an example, this work instruction outlines the specific steps on how to file and approve an employee expense claim:
SOPs outline resources and broad processes, while work instructions include minute details on how to complete a task. In this guide, we define the differences between SOPs vs. work instructions and provide examples so you can choose which resource is ideal for you. The best way to manage, create and share SOPs. Try Scribe free.