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Reputational damage caused by poor records management has demonstrated that records management is the responsibility of all individuals within an organization. An issue that has been very controversial among records managers has been the uncritical adoption of electronic document and records management systems. Impact of internet and social media
The Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of the presentation of the document, including the text, fonts, graphics, and other information needed to display it.
A range of software vendors offer these systems at an enterprise level (i.e. targeted at managing all documents and records within an enterprise). [1] These vendors have historically provided electronic document management systems and have acquired smaller records management system companies. The seamlessness of the integration and the original ...
Document marking at the time of printing or PDF-creation is an essential element to preclude alteration or unintended use. Workflow: Workflow is a complex process, and some document management systems have either a built-in workflow module [12] or can integrate with workflow management tools. [5] There are different types of workflow.
ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines. [1]
Records management professionals in designing comprehensive and effective records management programs. The principles identify the critical hallmarks of information governance, which Gartner describes as an accountability framework that "includes the processes, roles, standards, and metrics that ensure the effective and efficient use of ...
Web content management, including web portals; Records management; Workflow and business process management (BPM) It connects the other components, which can be used in combination or separately. Document management, web content management, collaboration, workflow and business process management address the dynamic part of the information's ...
The record of the transaction is stored in a place where the retention can be guaranteed and where data is archived or removed following a retention period. Formats of recorded transactions can be digital data in databases and spreadsheets , or handwritten texts in physical documents like former bankbooks .