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Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the ...
A motion may not be postponed to the next meeting if that meeting is scheduled for more than a quarterly time interval away. [6] If a body's next meeting is more than a quarterly time interval away, it is customary to appoint a board or committee to approve the minutes of the current meeting. [ 7 ]
A subsidiary motion is a type of motion by which a deliberative assembly deals directly with a main motion prior to (or instead of) voting on the main motion itself. [12] Each subsidiary motion ranks higher than the main motion and lower than the privileged motions, and also yields to applicable incidental motions.
For example, at a long meeting, many members may have left, leaving a quorum consisting mostly of a group determined to take certain action. In this case, this motion prevents the vote on that action from becoming final. [23] This motion cannot be applied to motions whose object would be defeated by the delay. [23]
A motion can be taken from the table at the same session (or meeting) or at the next session (or meeting) if that session occurs within a quarterly time interval. [15] Otherwise, the motion dies. [15] The use of the motion to lay on the table to kill a motion is improper; instead, a motion to postpone indefinitely should be used. [12]
For example, in disciplinary procedures, a single member can require the vote on the imposition of a penalty to be taken by ballot. [12] When an item is before the assembly for action, such as a resolution, it is the right of every member to have it read once. [13] Another case of this requirement is the reading of the minutes.
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