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To attract attention and call a meeting to order. In most organizations, two taps raise and one tap seats the assembly; in others, two taps raise and three taps seat it. To maintain order and restore it when breached in the course of the proceedings. (Tap the gavel once, but vigorously).
An agenda lists the items of business to be taken up during a meeting or session. [3] It may also be called a "calendar". [4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted.
Special meeting – a meeting scheduled separately from a regular meeting, as the need arises. [10] [11] Adjourned meeting – a meeting that is continued from a regular meeting or a special meeting (also called a "continued meeting"). [10] [12] This meeting is scheduled by a motion to do so. Annual meeting – a meeting held every year. [13]
In Robert's Rules of Order Newly Revised (RONR), a point of order may be raised if the rules appear to have been broken. This may interrupt a speaker during debate, or anything else if the breach of the rules warrants it. [1] The point is resolved before business continues. The point of order calls upon the chair to make a ruling. The chair may ...
Call of the meeting - The announcement of a mass meeting should specify the date, hour, and place of the meeting, its purpose, and who should attend. [3] Advance Preparation - Sponsors calling for the mass meeting should decide: [2] whom they prefer for its chairman; who shall call the meeting to order and nominate their choice of chairman;
In the United States terms used are parliamentary law, parliamentary practice, legislative procedure, rules of order, or Robert's rules of order. [2] Rules of order consist of rules written by the body itself (often referred to as bylaws), usually supplemented by a published parliamentary authority adopted by the body.
The southwest corner of the United States Capitol in Washington. The Constitution forbids Congress from meeting elsewhere.. A term of Congress is divided into two "sessions", one for each year; Congress has occasionally also been called into an extra, (or special) session (the Constitution requires Congress to meet at least once each year).
[11] [12] [13] Robert's Rules of Order contains a sample set of minutes. [14] Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order. [15]