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The documents for data capture can be divided into 3 groups: structured, semi-structured, and unstructured. [citation needed] Structured documents (questionnaires, tests, insurance forms, tax returns, ballots, etc.) have completely the same structure and appearance. It is the easiest type for data capture because every data field is located at ...
ISO 15489 and other best practices promulgate a functions based, rather than media based classification, because the law defines records as certain kinds of information regardless of media.) Physical records are those records, such as paper, that can be touched and which take up physical space.
Book scanning or book digitization (also: magazine scanning or magazine digitization) is the process of converting physical books and magazines into digital media such as images, electronic text, or electronic books (e-books) by using an image scanner. [1] Large scale book scanning projects have made many books available online. [2]
Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm , on demand printers, facsimile machines , copiers , multifunction printers , document scanners , computer output microfilm (COM) and archive writers.
However, if you need to do more scanning, more often, a sheet-feed scanner will be better, as this type lets you scan several pages at once via an automatic document feeder (ADF).
By converting paper documents into digital format through scanning, organizations convert paper into image formats such as TIF, JPG, and PDF, and also extract valuable index information or business data from the document using OCR technology. Digital documents and associated metadata can easily be stored in the ECM in a variety of formats.
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