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To bind a document, the user first punches holes in the paper with a specialized hole punch. Pages must be punched a few at a time with most of these machines. If hard covers are desired, they must be punched as well. In bulk applications, a paper drilling machine may be used. Then the user chooses a spine size that will match the document.
In order to bind documents with double loop wire, a binding machine and a wire closer are required. Smaller organizations will often choose a small manual wire binding machine that offers a manual hole punch and a built-in wire closer. Medium-sized users will often choose a wire binding machine with an electric punch and built-in wire closer.
[citation needed] Most users purchase spiral coils in twelve inch lengths. [citation needed] This spine is inserted onto an eleven-inch document and the excess length of coil is cut and crimped at each end of the book. However, the forming process for creating spiral coil binding elements allows them to be created in virtually any length.
This type of binding uses either a 3:1 pitch hole pattern with three holes per inch or a 2:1 pitch hole pattern with two holes per inch. The three to one hole pattern is used for smaller books that are up to 9/16" in diameter while the 2:1 pattern is normally used for thicker books as the holes are slightly bigger to accommodate slightly ...
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In North America, 3-hole binders for letter-size papers typically have a width of 1/2 inch, 1 inch, 1.5 inches, 2 inches, 3 inches or 4 inches; in ISO system, binders typically have a width of less than 3 cm. “Discbound” loose leaf systems, which uses separate “discs” to hold covers and pages. Staples and Office Depot sell discbound ...
Some binders are stored in matching slipcases for greater protection; either with one slipcase per each binder, or one slipcase holding several binders. It is also possible to insert the sheet of paper into a polypropylene sheet protector. The sheet protector has pre-punched holes, so the document can be kept untouched and unwrinkled.
Logic for the use of 3-, 4-, and 5-drawer files is similar to that of vertical files. Unlike vertical files, most lateral files allow for side-to-side or front-to-back filing. For letter-size files arranged front-to-back, the 30-and-42-inch-wide (760 and 1,070 mm) files are the most effective, as the maximum amount of filing per cabinet is enabled.
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