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developing a records storage plan, which includes the short and long-term housing of physical records and digital information; identifying, classifying, and storing records; coordinating access to records internally and outside of the organization, balancing the requirements of business confidentiality, data privacy, and public access.
Iron Mountain Inc. (NYSE: IRM) is an American enterprise information management services company founded in 1951 and headquartered in Boston, Massachusetts.Its records management, information destruction, and data backup and recovery services are supplied to more than 220,000 customers [4] in 58 countries throughout North America, Europe, Latin America, Africa, Asia, and Oceania.
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Typically, systems consider a document or file to be a work-in-progress until it has undergone review, approval, lock-down, and (potentially) publication, where it will wait to be used. The version of the form that is saved containing user content will become a formal record within the organization .
Content management systems: Storage and repository systems for content; may be a database or a specialized storage system; Databases administer information, and can also store documents, content, or media. Data warehouses: Complex storage systems based on databases, which provide information from a variety of sources. They may be designed with ...
Storage: Store electronic documents. Storage of the documents often includes management of those same documents; where they are stored, for how long, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction. Retrieval: Retrieve the electronic documents from the storage.
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The different data retention policies weigh legal and privacy concerns economics and need-to-know concerns to determine the retention time, archival rules, data formats, and the permissible means of storage, access, and encryption. [1]
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