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Shall = requirement; Will = facts or declaration of purpose; Should = goal; C.2 Editorial Checklist Personnel Requirement. The requirement is in the form “responsible party shall perform such and such.” In other words, use the active, rather than the passive voice.
MUST is equivalent to REQUIRED and SHALL indicating that the definition is an absolute requirement. MUST NOT is equivalent to SHALL NOT and indicates that it is an absolute prohibition of the specs. SHOULD is equivalent to RECOMMENDED means that there are valid reasons to ignore a particular requirement, but the implications need to be weighed.
I have seen requirement documents with a variety of terms used: shall, will, should, must, and yes… even may. Often, these terms are used interchangeably, especially shall and must, with no definition of what either means.
Learn the differences between "shall", "should", "will", and "must" when writing requirements, and why choosing the right words and defining shall vs should is crucial.
MUST This word, or the terms "REQUIRED" or "SHALL", mean that the definition is an absolute requirement of the specification. 2. MUST NOT This phrase, or the phrase "SHALL NOT", mean that the definition is an absolute prohibition of the specification. 3.
“ Shall and Will are used as imperatives in reference to the work required to be done by a contractor. Will is optional and is used in connection with acts and actions required of the owner or the architect/engineer (A/E). “ Must and ‘ is to’ are not recommended.”
A common approach is to stipulate the following. — Requirements are mandatory binding provisions and use 'shall'. — Non-requirements, such as descriptive text, use verbs such as ‘are’, ‘is’, and ‘was’. It is best to avoid using the term ‘must’, due to potential misinterpretation as a requirement.
Must and shall are both modal verbs that express obligation or necessity. However, there are subtle differences in their usage. "Must" is used to indicate a strong obligation or requirement, often based on rules, laws, or personal beliefs.
The requirement is in the form “responsible party shall perform such and such.” In other words, use the active, rather than the passive voice. A requirement must state who shall (do, perform, provide, weigh, or other verb) fol-lowed by a description of what must be performed. 1. The requirement is in the form “product ABC shall XYZ.”
In legal writing, "shall" is used to indicate mandatory actions or requirements. Must, on the other hand, is used to express obligation, necessity, or strong recommendation. It is more direct and emphatic than "shall," conveying a sense of urgency or importance.