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It’s not just about ensuring your mail arrives on time — it’s about accuracy, clarity, and understanding the conventions that make our postal system work seamlessly. In this guide, you’ll learn the correct way to write an address in over 21 specific scenarios in the U.S. and abroad.
Each situation has a specific address format that is appropriate, and writing it correctly can mean the difference between having your letter or package reach its destination or get lost in the mail. A few simple rules can help you write any address.
This article will give you a complete guide on how to write an address and provide examples of common postal address formats.
Learn how to format different types of addresses for USPS.
Writing Addresses. If you are writing an address, whether typed or handwritten, on an envelope to be mailed via the post office, the U.S. Postal Service recommends that you do not use any punctuation. Use all CAPS. Center the address on the envelope and use a flush left margin.
Write your recipient’s full address in the following two lines. In a business letter, you’ll use your recipient’s work address, whereas in a personal letter you’ll simply use their home or private address. Be sure to put the city, state, and zip code on a separate line below the street address.
For instance, write something like, “57 Pinewood Ave., Apartment 3B.” If the address is a post office box rather than a physical street address, write the post office box number on this line instead. For example, “P.O. Box 1377.” Under the street address, write the city, state, and zip code.
How to Write an Address. Here’s a step-by-step process on How to Write an Address: Recipient’s Name. Begin by writing the recipient’s full name. This is usually the person or entity you are sending the letter or package to.
How to write a mailing address is determined by the mailing address format of your country, the destination country, and the type of address you're sending to. We’ll cover the steps to write several types of addresses including standard mailing addresses, apartments, PO Boxes, APOs, and FPOs.
In this article, we give a comprehensive guide on how to write an address. We discuss various formats from military to business to international.