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Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the ...
The secretary prepares the minutes and may be asked to read important papers. [3] The treasurer may present a financial report. [4] Other officers, the board of directors, and committees may give their reports. [2] [5] [6] Attending this meeting are the members or the shareholders of the organization, depending on the type of organization.
An agenda lists the items of business to be taken up during a meeting or session. [3] It may also be called a "calendar". [4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted.
Kickoff meeting, the first meeting with a project team and the client of the project to discuss the role of each team-member [5] Town hall meeting, an informal public gathering. Work meeting, which produces a product or intangible result such as a decision; [6] compare working group. Board meeting, a meeting of the board of directors of an ...
Sometimes the clerk's office includes presenting the agenda and minutes for the legislative and committee meetings. Official meetings of municipalities can become a serious chore as the activity in the town increases with a larger population. The task of assembling the agenda packets with supporting documents can take several days for a single ...
Other memorandum formats include briefing notes, reports, letters, and binders. They may be considered grey literature. Memorandum formatting may vary by office or institution. For example, if the intended recipient is a cabinet minister or a senior executive, the format might be rigidly defined and limited to one or two pages. If the recipient ...
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In addition to the administrative or executive duties in organizations, the chair presides over meetings. [28] Such duties at meetings include: Calling the meeting to order; Determining if a quorum is present; Announcing the items on the "order of business", or agenda, as they come up; Recognition of members to have the floor; Enforcing the ...
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related to: other names for meetings minutes and agenda sample for employees report