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Archive formats are used for backups, mobility, and archiving. Many archive formats compress the data to consume less storage space and result in quicker transfer times as the same data is represented by fewer bytes. Another benefit is that files are combined into one archive file which has less overhead for managing or transferring.
A records retention schedule is a document, often developed using archival appraisal concepts and analysis of business and legal contexts within the intended jurisdictions, that outlines how long certain types of records need to be retained for before they can be destroyed. For the retention schedule to be utilized a number of guidelines need ...
Preservation of documents, pictures, recordings, digital content, etc., is a major aspect of archival science.It is also an important consideration for people who are creating time capsules, family history, historical documents, scrapbooks and family trees.
Storage in a cool, dry, clean, and stable location can extend the life of an item. [51] Manuscripts and paper documents are often stored in protective archival-quality boxes and folders, made of acid-free and lignin-free materials. [52] Documents with heavy use may be stored or encapsulated in a clear polyester (Mylar) film
An archive is an accumulation of historical records or materials, in any medium, or the physical facility in which they are located. [1] [2]Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the history and function of that person or organization.
Storage: Store electronic documents. Storage of the documents often includes management of those same documents; where they are stored, for how long, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction. Retrieval: Retrieve the electronic documents from the storage.
The cornerstone of digital preservation, "data integrity" refers to the assurance that the data is "complete and unaltered in all essential respects"; a program designed to maintain integrity aims to "ensure data is recorded exactly as intended, and upon later retrieval, ensure the data is the same as it was when it was originally recorded".
As the cost of magnetic (and solid-state) storage has decreased, so has the cost for these archival storage technologies. These technologies are almost always integrated directly into a content/document management system that manages retention schedules and access controls, along with document level history. [3] [4]
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