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An agenda lists the items of business to be taken up during a meeting or session. [3] It may also be called a "calendar". [4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted.
A "call" of the meeting is a notice of the time and place which is sent in advance to inform the members. [10] [22] [23] Usually the secretary of the organization is responsible for sending out the call. [24] [25] The call may also include an agenda or a listing of items of business to come up at the meeting. Organizations may have a ...
Since a meeting can be held once or often, the meeting organizer has to determine the repetition and frequency of occurrence of the meeting: one-time, recurring meeting, or a series meeting such as a monthly "lunch and learn" event at a company, church, club or organization in which the placeholder is the same, but the agenda and topics to be ...
Usually, one of the first items in an order of business or an agenda for a meeting is the reading and approval of the minutes from the previous meeting. If the members of the group agree (usually by unanimous consent ) that the written minutes reflect what happened at the previous meeting, then they are approved, and the fact of their approval ...
A motion can be taken from the table at the same session (or meeting) or at the next session (or meeting) if that session occurs within a quarterly time interval. [15] Otherwise, the motion dies. [15] The use of the motion to lay on the table to kill a motion is improper; instead, a motion to postpone indefinitely should be used. [12]
A member either announces it at a meeting of the assembly, in which case the secretary is to record it in the minutes, or notifies the secretary outside of the meeting. In either case, the secretary is to include in the call of the next meeting the motion's text, often accompanied by the name of the person who intends to move it.
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