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Document management software is an electronic cabinet that can be used to organize all paper and digital files. [25] The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats get imported. [ 26 ]
The version of the form that is saved containing user content will become a formal record within the organization. Once a document achieves the status of a record, the organization may apply best-practice or legally enforced retention policies which state how the second half of the record life-cycle will progress.
As the world becomes more digital in nature, an ever-growing issue for the records management community is the conversion of existing or incoming paper records to electronic form. Such conversions are most often performed with the intent of saving storage costs, storage space, and in hopes of reducing records retrieval time.
NARA has described ERA as a "system of systems" with four primary functions: accepting electronic records from government bodies, assigning metadata to document those records, preserving those records, and allowing access to those records. [9] This adapts the traditional work of archival processing to digital records, a form of digital curation.
Following the advent of the Digital Revolution, libraries began incorporating electronic information resources into their collections and services.The inclusion of these resources was driven by the core values of library science, as expressed by Raganathan's five laws of library science, especially the belief that electronic technologies made access to information more direct, convenient, and ...
ISO 15489 Information and documentation—Records management is an international standard for the management of business ... Digital records conversion and migration ...
Modern personal archiving is often concerned with digital preservation, especially with collating individual's content from social media websites and ensuring the long-term preservation of this. This often deals with migration of digital content, as a means of preservation, rather than the tradition tasks of conservation of paper-based records.
The records management phase of the records life-cycle consists of: creation; classification; maintenance; disposition; Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance.