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In the fields of records management and archival science, the term vital record is used [7] to mean "records, regardless of medium, which are essential to the organization in order to continue with its business-crucial functions both during and after a disaster. They need not be permanent, might be active or inactive, originals or copies." [8] [9]
Commercial records centers provide high density storage for paper records and some offer climate controlled storage for sensitive non-paper and critical (vital) paper media. There is a trade organization for commercial records centers (for example, PRISM International), however, not all service providers are members.
A vital statistics system is defined by the United Nations "as the total process of (a) collecting information by civil registration or enumeration on the frequency or occurrence of specified and defined vital events, as well as relevant characteristics of the events themselves and the person or persons concerned, and (b) compiling, processing, analyzing, evaluating, presenting, and ...
In addition to the national FOIA, all states have some form of FOI legislation. For example, Colorado has the Colorado Open Records Act (CORA); [11] in New Jersey the law is known as the Open Public Records Act (OPRA). [12] There are many degrees of accessibility to public records between states, with some making it fairly easy to request and ...
Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of: the selection or acquisition of the records by an archives
Only two to three percent of records created by the federal government are deemed to be of permanent value. The Presidential Records Act mandates that all records created by the Executive Office of the President are to be preserved and transferred to the National Archives at the end of a president's administration. [13] [4] [14]
The term "personal health record" is not new. The term was used as early as June 1978, [2] and in 1956, there was a reference was made to a "personal health log." [3] The term "PHR" may be applied to both paper-based and computerized systems; [4] usage in the late 2010s usually implies an electronic application used to collect and store health data.
While many records may relate to business enterprises, not all do. Some documented information serves to record historical events or significant moments rather than business activities. Examples of these are birth, death, medical/health, and educational records. e-Science, for example, is an area where ILM has become relevant.