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A letter of reprimand is a US Department of Defense procedure involving a letter to an employee or service member from their superior that details the wrongful actions of the person and the punishment that can be expected. A Formal Letter of Reprimand is one in which a copy of the letter is kept in the personal service record of the individual.
The Loudermill letter fulfills the requirement of (written) notice, and should include an explanation of the employer's evidence ("to act as a check for mistaken accusations"). To fulfill the remaining Due Process requirements, a Loudermill letter will also have to inform the employee of his opportunity for a Loudermill hearing .
Prior to the hearing, the employee must be given a Loudermill letter–i.e. specific written notice of the charges and an explanation of the employer's evidence so that the employee can provide a meaningful response and an opportunity to correct factual mistakes in the investigation and to address the type of discipline being considered.
He was charged 16 hours of work for what previous City Manager Bill Prokop called “a breakdown in communications and leadership,” according to a disciplinary letter from Prokop to McDorman.
Shortly after, Lt. Richard Merideth issued Aldama a disciplinary letter regarding the Junior Giants incident, and told Aldama, ‘I got my a-- ripped for the Junior Giants incident, then Spurgeon ...
The letter is placed in Santos’ personnel file, but will be removed in January 2026 if there is no additional discipline issued, the letter stated. Further actions by Santos could cause further ...
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