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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and ...
A range of software vendors offer these systems at an enterprise level (i.e. targeted at managing all documents and records within an enterprise). [1] These vendors have historically provided electronic document management systems and have acquired smaller records management system companies. The seamlessness of the integration and the original ...
Retention schedules are an important aspect of records management. Many organizations are subject to rules and regulations (at the local, state or federal level) that govern for how long they are required to keep records before they can safely dispose of them. Holding onto records for longer than required can expose the organization to ...
ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines. [1] ISO 15489 is the first standard devoted specifically to records management; providing an outline for comprehensive assessment ...
Retention period. A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).
Principle of Integrity. Principle of Protection. Principle of Compliance. Principle of Availability. Principle of Retention. Principle of Disposition. The list of principles can be recalled with the help of the Mnemonic "A TIP CARD" which serves a dual purpose as it implies the principles are tips for effective recordkeeping.
The record then makes its life cycle transition to a semi-active and finally to an inactive state." [2] Retention periods are based on the creation of an organization-specific retention schedule, based on research of the regulatory, statutory and legal requirements for management of information for the industry in which the organization ...
A data retention policy is a recognized and proven protocol within an organization for retaining information for operational use while ensuring adherence to the laws and regulations concerning them. The objectives of a data retention policy are to keep important information for future use or reference, to organize information so it can be ...
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