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ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines. [1]
Reputational damage caused by poor records management has demonstrated that records management is the responsibility of all individuals within an organization. An issue that has been very controversial among records managers has been the uncritical adoption of electronic document and records management systems. Impact of internet and social media
An ISAM file consists of a collection of data records and two or three levels of index. The track index contains the highest key for each disk track on the cylinder it indexes. The cylinder index stores the highest key on a cylinder, and the disk address of the corresponding track index.
The non-clustered index tree contains the index keys in sorted order, with the leaf level of the index containing the pointer to the record (page and the row number in the data page in page-organized engines; row offset in file-organized engines). In a non-clustered index, The physical order of the rows is not the same as the index order.
The index terms were mostly assigned by experts but author keywords are also common. The process of indexing begins with any analysis of the subject of the document. The indexer must then identify terms which appropriately identify the subject either by extracting words directly from the document or assigning words from a controlled vocabulary. [1]
When indexing a document, the indexer also has to choose the level of indexing exhaustivity, the level of detail in which the document is described. For example, using low indexing exhaustivity, minor aspects of the work will not be described with index terms. In general the higher the indexing exhaustivity, the more terms indexed for each ...
If an organization has multiple separate applications, for example for e-discovery, records information management, and email archiving, each application may have a separate database and it becomes difficult to de-duplicate messages and ensure that a single retention policy is being applied.
Document management systems may have a rights management module that allows an administrator to give access to documents based on type to only certain people or groups of people. Document marking at the time of printing or PDF-creation is an essential element to preclude alteration or unintended use. Workflow