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An archive is an accumulation of historical records or materials, in any medium, or the physical facility in which they are located. [1] [2]Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the history and function of that person or organization.
Museum collections, and archives in general, are normally catalogued in a collection catalogue, traditionally in a card index, but nowadays in a computerized database. Transferring collection catalogues onto computer-based media is a major undertaking for most museums.
Acquisitions: When an object arrives at the museum for the first time as a prospective addition to the collection, a registrar immediately begins the documentation and tracking process by assigning a temporary identification number and assembling records that include the object's condition, date of arrival, the reason for its arrival at the ...
In 1997, art historian and museum information studies consultant Robert A. Baron outlined the requirements for Collections Management Systems, not as a list of the kinds of collections object information that should be recorded, but rather as a list of collections activities such as administration, loan, exhibition, preservation, and retrieval, [13] tasks that museums had been responsible for ...
The lack of appropriate record-keeping systems in museums compromises the security of museum collections and threatens the role of museums as information centers. Planned and systematized management of records improves programs and activities in museums, thereby leading to effective governance and operation of the museum.
Search Terms are generally a list of subject headings, any personal, corporate, or family names, geographical headings, and genre terms that relate to the contents of the collection. Arrangement is the manner in which the collection has been ordered (generally in accordance, as far as practicable, with its original order ).
Collections management (museum) Collection (museum), objects in a particular field forms the core basis for the museum; Fonds in archives; Private collection, sometimes just called "collection" Collection (Oxford colleges), a beginning-of-term exam or Principal's Collections
Often, discussed in conjunction with other cultural institutions, a museum by definition, is essentially separate from its sister institutions such as a library or an archive. Virtual museums are usually, but not exclusively delivered electronically when they are denoted as online museums, hypermuseum, digital museum, cybermuseums or web museums.