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Random sampling of library collections can give a quick and clear assessment measure of a collection—whether the books are present, and whether those books present are in good physical condition. In 1982, the California State University libraries, suggested inventory procedures to insure that the 19 campus collections were secure and intact.
A spreadsheet application (e.g., Microsoft Excel or LibreOffice Calc) is the preferred tool for keeping a content inventory; the data can be easily configured and manipulated. Typical categories in a content inventory include the following: Link — The URL for the page; Format — For example, .HTML, .pdf, .doc, .ppt
Excel has many built in functions that can help break down data and also separate data by scenarios. The user can easily download and add files to their Excel sheets to use for their data. Other tools Excel offers is the use of conditional formatting and basic pivot tables and charts. Excel allows the user to reference other cells which ...
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