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You can reduce the file size and save disk space by compressing pictures in your document. The compression options reduce both the file size and picture dimensions based on how you intend to use the picture, such as viewing on screen or in an email message.
If the file size of your presentation is too large, try the following tips to make it more manageable.
Keeping files you provide to Copilot within these size limits helps Copilot read and respond to your documents accurately and effectively. If your document is longer than these limits, Copilot might still be able to help, but it'll focus only on the first part of your document.
You can improve playback performance and save disk space by compressing your media files. (This feature is available in PowerPoint for Windows, but not on PowerPoint for Mac or PowerPoint for the web.)
Select the Design tab of the toolbar ribbon. Select Slide Size near the far right end of the toolbar. Select Standard (4:3 aspect ratio) or Widescreen (16:9) or Custom Slide Size.
You can easily resize pictures, text boxes, shapes, and WordArt in your Office file. You can also remove unwanted portions of a picture by cropping it.
Turning off picture compression improves picture quality, but uncompressed pictures could result in very large file sizes. Note: The steps to turn off picture compression are different in Outlook. To turn off compression for pictures you have added to a message, see the Outlook instructions below.
When you want to send your PowerPoint presentation to others, it’s easier to do when the file size isn’t too big. You can compress, or zip, the file in Windows, which shrinks the size of the file but retains the original quality of your presentation.
Automatically updated properties - These properties include both file system properties (for example, file size or the dates when a file was created or last changed) and statistics that are maintained for you by Microsoft 365 programs (for example, the number of words or characters in a document).
If the file size of your presentation is too large, try the following tips to make it more manageable.
Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment). Click Options to set how the presentation will appear as a PDF. Here are some of the available options: To save the current slide only as a PDF, under Range, select Current slide.