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The most common time round strategy rounds minutes 1-7 down to the nearest quarter hour and minutes 8-14 up to the nearest quarter hour. Is time clock rounding legal? Yes, when following set rules.
With this method, all times are rounded to either the hour (:00), a quarter after the hour (:15), half past the hour (:30), or a quarter to the next hour (:45). For example, if an employee tracks their start time as 9:03 am and their finish time as 5:34pm, you’d round that to 9:00am and 5:30pm.
Time Conversion Chart for Payroll. To ensure consistent time and attendance reporting, time for employees paid on an hourly basis should be recorded in quarter hour (.25) increments. Seven (7) minutes or less is rounded down and eight (8) minutes or more is rounded up.
Time clock rounding is a method of simplifying hour calculations for payroll. It replaces the exact time an employee clocks time to the nearest percentage of an hour, such as quarter hour, or tenth of an hour. With a 15-minute rule, a time entry of 7:53 AM is rounded to 8:00 AM, the nearest quarter hour.
If you choose to round to 15-minute increments, you need to observe the 7-minute rule; for every 1 to 7 minutes that are rounded down, there is a corresponding timeframe of 8 to 14 minutes that are rounded up to the nearest quarter-hour and counted towards total work time.
Quarter hour rounding rounds employee start and stop times to the nearest 1/4th of an hour. The chart below shows an example of how start times are rounded using quarter hour rounding during the hour of 8 o'clock.
Quarter hour rounding rounds employee start and stop times to the nearest 1/4th of an hour. The chart below shows an example of how start times are rounded using quarter hour rounding during the hour of 8 o’clock.